राष्ट्रीय अभिलेखागार
भारत
National Archives
of India
Skip Navigation Links
About Us    
|    Record Management    
|    Preservation and Reprography    
|    Services    
|    Computerisation    
Skip Navigation Links.
 
Home > Record Management > Guidelines for Preparation of Records Retention Schedules Pertaining to Substantive Functions
Guidelines for Preparation of Records Retention Schedules Pertaining to Substantive Functions

Preliminary
 
 Every organisation produces records to carry out its various functions. These records are to be closed (recorded) after action on the issues considered thereon has been completed. While the files of purely ephemeral nature, containing little reference or research value, need not be formally recorded and may be destroyed after one year, different other categories of records are, however, required to be retained for different specific periods, according to their importance and reference values.
 
 One of the prerequisites of a good Records Management is to ensure that records are neither prematurely destroyed nor kept for periods longer than required – at the cost of economy and efficiency. Thus, in order to prescribe judicious retention periods to different categories of records, a Records Retention Schedule (RRS) needs to be drawn by the concerned organisations.

Types of Records Retention Schedules
 
 Records Retention Schedules are of two types, viz.

1. Retention Schedule for Records pertaining to Facilitative Functions, and
2. Retention Schedule for Records pertaining to Substantive Functions.

Tenders \ Advertisement | Abhilekh (News letter) | HDPC | Related Links
Sitemap | FAQ | Feedback | Contact Us | Disclaimer | Video Gallery | MEA Files