रिकॉर्ड्स मूल्यांकन (आरए)
Every records creating agency produces a large body of records in pursuit of different programmes and policies as mandated, but all the records thus produced cannot be retained for obvious reasons. We have; therefore, to resort to what is called “Selective Retention” of records. The process of appraisal is to be carried out in an objective manner.
Appraisal of records:-
It is the process of determining the value of records based upon their current administrative, legal and fiscal use as well as their evidential, informational and intrinsic value of records.
This is under taken on more than 25 years old files/ records by archival professionals. Appraisal is an evaluation of Public Records in association with the National Archives of India.
Section 3(2) of the Public Records Act, 1993 and Rule 5 of the Public Records Rules, 1997, the Director General of Archives has been authorized to undertake the appraisal and also accept for deposit records of permanent nature.
Rule 5(2) Records officer shall intimate to the Director General or head of the Archives, as the case may be each year before 31st day of January, in Form-1,(Link) the particulars of all public records of permanent nature which are due for appraisal during the year.
Section 6(1) (c) of the Public Records Act, 1993, Departmental Records Officer has been responsible for appraisal of Public Records, which are more than twenty-five years old in consultation with National Archives of India with a view to identifying the records of permanent value for subsequent transfer to National Archives of India for scientific preservation.
Also para 112 of the Central Secretariat Manual of Office Procedure (CSMOP) (13th Ed., 2010) stipulate that files of category ‘A’ and ‘B’ (Appendix-25 of CSMOP) surviving the review on their 25th year of life [vide para 113(3)] will be stamped prominently as ‘transferred to NAI’ and retired to the National Archives .
Records transferred from various ministerial Departments etc. from Feb.2010 till May 2015 (link Annex.A)