NATIONAL ARCHIVES OF INDIA

National Archives of Archives

Section- 2: Inter se priorities among Key Objectives, Success Iindicators and Targets 2011-2012

Table 1: Format of the Result-Framework Document (RFD)

Column 1	Column 2	Column 3	Column 4		Column 5	Column 6
Objective	Weight	Actions	Success Indicator	Unit	Weight	Target/ Criteria Value
						Excellent	Very Good	Good		Fair	Poor
						100%	90%	80%		70%	60%
I. 1. Implementation of Public Records Act 1993 and Public Records Rule 1997 2. Appraisal and Transfer of Public Records from Ministries/Deptts/ Offices 3. Acquisition/ Accession and Arrangement of Records/ Private Papers// Books/ Microfilming	10 15 15	DGA’s Report for Implementation of Public Records Act 1993& Public Records Rule1997 by various Ministries/Offices/PSUs etc.	Receipt of information/data as per Circulars issued to various Ministries of Government of India seeking information on the action taken by them & their attached/ subordinate offices, PSUs & statutory bodies.	Timely issue of circulars and receipt of information from no. of Ministries/Deptts/ PSUs etc.	10	1500	1350	1200		1050	900
		1. Appraisal and Transfer of Public Records and Private papers.	Timely appraisal and transfer of Records of administrative and historical importance as per targets to NAI from various Ministries/ Deptts/ Offices for Scientific preservation and for future reference and use by Administrators & Research Scholars.	Number of Files	15	2,00,000	1,50,000	1,00,000		75,000	50,000
		2. a) Acquisition/ Accession of Public and Private Papers in NAI	Timely Accession & Arrangement of Records/Private Papers as per targets for future reference and use by Administrators & Research Scholars.	No. of Files/letters	15	1,00,000	80,000	70,000		60,000	50,000
		c) Purchase of Library Books- To enrich the NAI Library by acquisition of books through purchase as recommended by BAC	Timely holding BAC Meeting and purchase & processing of Books/Periodicals.	No. of Books/Periodicals	5	1000	900	800		700	600
4. Preparation of Reference Media of Records	5	Preparation of Reference Media of Public Records.	Subject listing of Public Records as per targets.	No. of Files	5	1,50,000	1,30,000	1,20,000		1,10,000	1,00,000
5. Research & Reference & Access to Scholars	5	1. No. of research scholars likely to be enrolled. 2. No. of visits likely to be made. 3. No. of requisition slips likely to be attended.	Enrollment/Registration of No. of Scholars from India and Abroad for providing them various research facilities. · No. of visits by the scholars · No. of requisition made	No. of Scholars enrolled/registered. No. of visits made Requisition slips received and supplied.	5	1) 600 2) 3,600 3) 33,600	1) 500 2) 3000 3) 32,500	1) 400 2) 2500 3) 31,500		1) 300 2) 2000 3)30,000	1) 200 2) 1500 3) 29,0000
6. Security Microfilming	10	Positive microfilm making and Digitization of Public records in the National Archives of India-(By out-sourcing)	1. Preparation of Negative Microfilms and Positive Microfilms of NAI Records as per targets.	No of Pages	10	30,00,000	20,00,000	10,00,000		8,00,000	5,00,000
			2. Preparation of Positive Microfilms of Negative Microfilm Rolls available in NAI as per targets.	No. of Rolls		7,000	6,500	6,000		5,500	5,000
			3. Preparation of Digital images and converting the same into analog images in Microfilm as per targets.	No. of Pages		5,00,000	4,00,000	3,00,000		2,00,000	1,00,000
7. Conservation and Repair of Records and Library materials	10	i. In House-( By NAI staff) ii) Conservation and Repair of Records and Rare Books in National Archives of India, New Delhi. (By Outsourcing) iii). Repair and Binding of Library material or rare and important books and publications (By out-sourcing)	Repair and lamination of sheets as per targets. Repair and lamination of sheets as per targets Repair/lamination of sheets and binding of books a per targets.	No. of Sheets	10	95,000 2,50,000 2,00,000	90,000 2,00,000 1,50,000	80,000 1,50,000 1,30,000		70,000 1,00,000 1,00,000	60,000 80,000 80,000
8. Training in the Archives and Record Management	10	1. Diploma Course- Conducting of One Year Diploma Course in Archives and Records Management. 2. Eight Short term courses- in various fields of Archives 3. Workshops-	Imparting timely Diploma/Short Term Courses as per schedule for creating a work force of trained professionals in various disciplines of Archival Administration, Record Management, Conservation etc. No. of sessions/courses conducted as targeted. No. of workshops as scheduled	No. of Trainees No. of Trainees Timely organization of workshops	10	1) 30 2) 150 3) 5	1) 25 2) 140 3) 4		1) 20 2) 130 3) 3	1) 15 2) 120 3) 2	1) 10 2) 100 3) 1
9. Out-Reach Programmes	5	Organizing 1) Exhibitions 2) Seminars/ Lecture-Series/Symposiums	Organizing of Exhibitions/Seminars/Lectures etc. as scheduled to create the archival awareness among people.	No. of Exhibitions No. of Lectures/ Seminars etc.	5	1) 8 2) 12	7 10		6 8	5 6	4 4
10. Financial Assistance for Preservation of Manuscripts/ Rare Books	10	1. NGOs- Organizing of Grants Committee Meeting to recommend disbursement of the amount allocated under the scheme to Applicants/ Institutions/Organizations	Organizing of Grants Committee Meeting and timely disbursement of the amount recommended by the Committee to be released to the recommended Institutions with the approval IFD/ Min. of Culture/	Rs. in lakhs	5	20,00,000	18,00,000		15,00,000	12,00,000	10,00,000
	10	2. State/ U.T. Archival Repositories, Government Libraries Museums- Organizing of Grants Committee Meeting to recommend disbursement of the amount allocated under the scheme to Applicants/ Institutions/Organizations Institutions.	Organizing of Grants Committee Meeting and timely disbursement of the amount recommended by the Committee to be released to the recommended Institutions with the approval IFD/ Min. of Culture/	Rs. in lakhs	5	45,00,000	40,00,000		35,00,000	30,00,000	25,00,000
11. Preparation of Draft the RFD	5	Timely submission of the final draft	On time submission	Date	3	30.4.2011	3.5.2011		5.5.2011	10.5.2011	12.5.2011
		Timely submission of Results (quarterly)	On time submission	Date	2	30.9.2011	7.10.2011		14.10.2011	21.10.2011	28.10.2011
						31.12.2011	7.1.2012		14.1.2012	21.1.2012	28.1.2012
						31.3.2012	7.4.2012		14.4.2012	21.4.2012	28.4.2012

National Archives of Archives (Record Centres)

Result-Framework Document (RFD)

Section- 2: Inter se priorities among Key Objectives, Success Indicators and Targets 2011-2012

Table 1: Format of the Result-Framework Document (RFD)

Column 1	Column 2	Column 3	Column 4		Column 5	Column 6
Objective	Weight	Actions	Success Indicator	Unit	Weight	Target/ Criteria Value
						Excellent	Very Good	Good	Fair	Poor
						100%	90%	80%	70%	60%
II. I. NAI Record Centre, Bhubaneswar- III. 1. Appraisal and Transfer of Public Records from Ministries/Deptts/ Offices. IV. 2. Acquisition/ Accession and Arrangement of Records/ Private Papers/ s	20	1. Appraisal and Transfer of Public Records and Private papers.	Timely appraisal and transfer of Records of administrative and historical importance as per targets to NAI various Ministries/ Deptts/ Offices for Scientific preservation and for future reference and use by Administrators & Research Scholars.	No. of Files	10	2000	1500	1000	800	500
	20	2. a) Acquisition/ Accession of Public and Private Records at NAI	Timely Accession & Arrangement of Records/Private Papers as per targets for future reference and use by Administrators & Research Scholars.	No. of Files/letters	10	2000	1500	1000	800	500
3. Research & Reference & Access to Scholars	10	1. No. of research scholars likely to be enrolled. . 2. No. of requisition slips likely to be attended.	Enrollment/Registration of No. of Scholars from India and Abroad for providing them various research facilities. · No. of visits by the scholars · No. of requisition made	No. Scholars enrolled/registered No. of visits of scholars No. of requisitions made	5	20 50 170	15 40 160	12 30 150	10 20 140	8 10 130
3. Conservation and Repair of Records	10	Conservation & Repair of records by INTACH, Bhubaneswar. (By out-sourcing)	Repair and lamination of sheets as per targets.	No. of Sheets	10	15,000	12,000	10,000	8,000	7,000
5. Out-Reach Programmes	5	Organizing Exhibitions /Workshops/Orientation Courses to DRO’s	Organizing of Exhibitions/Seminars/Lectures etc. as scheduled to create the archival awareness among people	No. of Exhibitions/Lectures/ Seminars etc	5	2	1	-	-	-
II. NAI, Record Centre, Jaipur- V. 1. Appraisal and Transfer of Public Records from Ministries/Deptts/ Offices 2. Acquisition/ Accession and Arrangement of Records/ Private Papers	20	1. Appraisal and Transfer of Public Records and Private papers. 2. a) Acquisition/ Accession of Public and Private Records at NAI	Timely appraisal and transfer of Records of administrative and historical importance as per targets to NAI various Ministries/ Deptts/ Offices for Scientific preservation and for future reference and use by Administrators & Research Scholars. Timely Accession & Arrangement of Records/Private Papers as per targets for future reference and use by Administrators & Research Scholars.	No. of Files No. of Files/letters, etc	10 10	1000 1000	900 900	800 800	700 700	600 600
3. Research & Reference & Access to Scholars	10	1. No. of research scholars likely to be enrolled. 2. No. of requisition slips likely to be attended.	Enrollment/Registration of No. of Scholars from India and Abroad for providing them various research facilities. · No. of visits by the scholars · No. of requisition made	No. of Scholars enrolled/registered No of visits of scholars No. of requisitions made	10	20 50 150	15 40 100	10 30 75	8 20 50	5 10 40
4. Conservation and Repair of Records and Library materials	10	Conservation and Repair of Records (by staff.)	Repair and lamination of sheets as per targets	No. of sheets	10	2000	1500	1200	1000	800
5. Out-Reach Programmes	5	Organizing Exhibitions /Workshops/Orientation Courses to DRO’s	Organizing of Exhibitions/Seminars/Lectures etc. as scheduled to create the archival awareness among people	No. of Exhibitions/Lectures/ Seminars etc	5	2	1	-	-	-
III. NAI Regional Office Bhopal- VI. 1. Appraisal and Transfer of Public Records from Ministries/Deptts/ Offices. 2. Acquisition/ Accession and Arrangement of Records/ Private Papers/ / Books/ Microfilming	20	1. Appraisal and Transfer of Public Records and Private papers. 2. a) Acquisition/ Accession of Public and Private Records at NAI	Timely appraisal and transfer of Records of administrative and historical importance as per targets to NAI various Ministries/ Deptts/ Offices for Scientific preservation and for future reference and use by Administrators & Research Scholars. Timely Accession & Arrangement of Records/Private Papers as per targets for future reference and use by Administrators & Research Scholars.	No. of Files No. of Files/letters etc.	10 10	1000 1000	900 900	800 800	700 700	600 600
4. Research & Reference & Access to Scholars	10	1. No. of research scholars likely to be enrolled. . 2. No. of requisition slips likely to be attended.	Enrollment/Registration of No. of Scholars from India and Abroad for providing them various research facilities. · No. of visits by the scholars · No. of requisition made	No. of Scholars enrolled/registered No of visits of scholars No. of requisitions made	10	100 150 2000	80 140 1500	70 130 1200	60 120 1000	50 100 800
3. Conservation and Repair of Records and Library materials	10	. Conservation and Repair of Records (by staff.)	Repair and lamination of sheets as per targets	No. of sheets	10	2000	1500	1200	1000	800
4. Security Microfilming	10	Security Microfilming (By out-sourcing including NAI, New Delhi	Preparation of Negative Microfilms and Positive Microfilms of Records as per targets.	No. of Rolls	10	7000	6500	6000	5500	5000
5. Out-Reach Programmes	5	Organizing Exhibitions /Workshops/Orientation Courses to DRO’s	Organizing of Exhibitions/Seminars/Lectures etc. as scheduledto create the archival awareness among people	No. of Exhibitions/Lectures/ Seminars etc	5	2	1	-	-	-