National Archives of India

 

 Result-Framework Document (RFD)

 

Section- 3

Table 2: Trend Value for Success Indicators

 

Objective

Actions

Success Indicator

Unit

Actual Value

for

FY 07/08

 

Actual Value for

FY 08/09

Target Value

for

FY 09/10

Projected

Value

for

FY 10/11

Projected Value

for

FY 11/12

I. Acquisition/

Accession and Arrangement of Records/ Microfilm Rolls/ Books

1. Public Records-

 Getting appraised Non-Current Records transferred to NAI from the creating agencies.

The valuable documentary heritage of the nation is received for posterity. Safe custody/ Scientific preservation of this materiel is ensured and it is supplied to Research Scholars for research/ reference purposes

 

 

Files

23,911

5,652

15,000

90,000 approx.

-

2. Private Records-

 

Acquisition of Private papers of eminent personalities acquired through donations, gifts and on purchase basis.

 

Records are to be arranged & docketed file/ item wise as well as chronologically. Serial numbers has to be put on every item and then reference media of remaining items/exposures is prepared for use by bona fide research scholars visiting NAI.

Private papers Collections (including Files/ Letters/ diaries photographs etc.)

    1

  7

-

-

-

3. Microfilm Copies of Records-

Acquisition of microfilm copies of records of Indian interest from abroad in order to supplement the holdings & fill in the gaps in the existing series of records in NAI

Records relating to India which are available in other countries are acquired to fill in the gaps in the existing series of records in NAI, thus a comprehensive source for historiography/

reference is generated for current and future use.

Microfilm Rolls

    31 rolls

  8 CDs

-

-

-

4.Library Books

To enrich the NAI Library by acquisition of books through purchase as recommended by BAC

Facilitate the research scholars/ individuals in their research work.

Books/Periodicals

599

632

600

600

 

II. Conservation and Repair of Records and Library materials

1. In House-

Repair and conservation of Records/Files/sheets etc.

2. Through Outsourcing-

 

a) Conservation and Repair of Records and Rare Books in National Archives of India, New Delhi.

b) Conservation and Repair of Public Records NAI, RC, Bhubaneswar

c) Preservation of manuscripts in the collection of Visva Bharti University, Santiniketan.

d) Preparation of Negative Microfilms and Positive Microfilms of NAI Records.

e) Preparation of Positive Microfilms of Negative Microfilm Rolls available in NAI.

f) Preparation of Digital images and converting the same into analog images in Microfilm

Scientific preservation of records by latest techniques to save them for posterity and research purposes.

 Sheets

1.12 lakh

1.01

lakh

1.10 lakh

1.10 lakh

-

III. Preparation of Reference Media of Records

 

1. Public Records-

i) Preparation of reference media of records.

 

ii) Re-validation Reference Media of records from prints outs.

Fast retrieval of information for Scholars and user of Archives, saving their time, money and energy.

Entries of Files

6.01 lakh

 

 

 

 

1.81 lakh

1.77 lakh

 

 

 

3.90 lakh

-

-

-

2. Private Papers-

Preparation of reference media/ subject lists of Private papers/ microfilm rolls

Records are to be arranged & docketed file/item wise as well as chronologically. Serial numbers has to be put on every item and then reference media of remaining items/exposures is prepared for use by bona fide research scholars visiting NAI.

Entries of Private papers Collections (including Files/ Letters/ diaries photographs etc.)

 5360

72,920

-

-

-

3. Oriental Records-

Preparation of reference media and Translation of documents/ mss available in Oriental languages.

The documents and records in oriental languages such as Arabic, Persian, Sanskrit, Urdu, etc. are descriptively listed and a select few amongst them are translated for the benefit of a wider readership.

Entries of oriental records

2

-

-

-

-

 IV. Research & Reference & Access to Scholars

 

To provide research facilities to the enrolled Scholars for consultation/ copying of the research/ reference materials from NAI collections-

 

i) Enrollment of scholars.

 

ii) Servicing of Records.

 

iii) Processing the requests for copying.

Scholars, including foreign scholars are enrolled in the Research and Reference Room of the Department and various facilities are provided to them for under going their research work as per their topics.

 

Scholars and other Information seekers.

 

 

 

 

 

 

 

 

 

755

 

 

 

32,032

 

 

72,165

 

 

 

 

 

 

 

 

 

 

732

 

 

 

36,588

 

 

53,603

 

 

 

 

 

 

 

 

 

 

480

 

 

 

1440

 

 

30,000

 

 

 

 

 

 

 

 

 

480

 

 

 

1440

 

 

30,000

 

 

 

 

 

 

 

 

 

 

-

 

 

 

-

 

-

 

V. Training in the Archives and Record Management

1. Diploma Course-

Conducting of One Year Diploma Course in Archives and Records Management.

 

2. Eight Short term courses- in Record Management, Preservation, Conservation & Repair, Archives Administration etc. every year.

Creation of a work force of trained professionals in various disciplines of Archival Administration, Record Management, conservation etc to man various custodial institutions of Archival and documentary wealth of the nation.

  No. of Courses

1

 

 

 

 

 

9

 

1

 

 

 

 

 

9

 

1

 

 

 

 

 

9

 

1

 

 

 

 

 

9

 

1

 

 

 

 

 

9

 VI. Financial Assistance for Preservation of Manuscripts/ Rare Books

1. NGOs-

Organizing of Grants Committee Meeting to be held and disbursement of the amount recommended by the Committee to be released to the recommended Institutions.

To support the initiatives by individuals/ NGO’s in securing the valuable documentary heritage of the country by providing financial assistance to Voluntary organizations/ universities/ individuals for listing, cataloguing, publication, microfilming and for technical know-how for scientific preservation of manuscripts/ rare books.

Institutions/Individuals

24.39

42.00

20.00

20.00

-

2. State/ U.T. Archival Repositories, Government Libraries Museums-

Organizing of Grants Committee Meeting to be held and disbursement of the amount recommended by the Committee to be released to the recommended Institutions.

To support the initiatives by the State/ UT Archival Repositories/ Government Libraries and Museums in securing the valuable documentary heritage of the country by providing financial assistance for preservation, conservation, publication, cataloguing, microfilming, computerization, etc. of manuscripts/ rare books.

State/ UT Archival Institutions

9.83

30.09

40.00

40.00

-

 

 

 

 

 

 

 

 

 

 

 

 

 

          Section – 3

Table-2 : Trend Value for Success Indicators   

Objective

Actions

Success Indicator

Unit

Actual Value

for

FY 09/10

 

Actual Value for

FY 10/11

Target Value

for

FY 11/12

 

Projected Value

for

FY 12/13

 

Projected Value

for

FY 13/14

1. Appraisal and Transfer of Public Records from Ministries/Deptts/Offices

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. Appraisal and Transfer of Public Records and Private papers.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Timely appraised and transfer of Records of administrative and historical importance as per targets to NAI various Ministries/ Deptts/ Offices for Scientific preservation and for future reference and use by Administrators & Research Scholars.

 

 

 

 

 

 

 

 

 

 

 

 

 

No. of Files

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29,890

 

 

Private papers/rolls acquired-

1.S. Santosh Singh Papers-

49 items; 2 pamphlets, 2 booklets & 2 books.

2. A.K.Dev Papers- 17 items

3. G.P. Das Gupta Papers-

 2 items

4. T-49 Series-

17 rolls

( 10,000 exposures approx.)

Appraisal-

2,43,015

Transfer-

 1,36,777

 

Private papers/rolls

acquired-

1. A.K.Dev Papers- 43 items, 6 articles/pam-

Phlets/press note etc.

2.  Sita Ram Soni Papers- one mss/one book

3. Manubehn Papers- 69 items, 19 Diaries, 1 calendar,1 Album,10 press clippings.

 

 

   

  2,00,000

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

-

-

 

-

 

 

 

 

 

3.   Trial proceedings of Shaheed Bhagat Singh( Lahore Conspiracy case) 13 volumes.

4.   Dr. Amit Jain papers- One Mss and 10 volumes.

5.   Bimla Devi Rama Papers- 13 items,2 folders of poems,1 Booklet and One photograph

7.V/10 Series

One CD (22 images)

8.LPJ/7 Series-

3 CDs ( 7368 exposures)

Cab.127 Series-3 rolls (1800 exposures)

9.F.O. 705 Series- one roll (450 exposure)

 

 

 

 

 

2. Acquisition/ Accession and Arrangement of Records/Private Papers/ Microfilming / Books

 

 

a) Acquisition/

Accession of Public and Private Records at NAI

Timely Accession & Arrangement of Records/Private Papers as per targets for future reference and use by Administrators & Research Scholars.

No. of Files/letters

 

 

29,890

 60,000

  1,00,000

 

 

 

b) Security Microfilming, positive making and digitization of public records in NAI 

Preparation of Negative Microfilms and Positive microfilms as per targets.

 (By out-sourcing)

No. of pages

-

 

 

 

6,83,160

Started w.e.f. Nov. 2010

    30,00,000

 

 

 

 

Preparation of Positive microfilms of available with NAI as per targets. (By out-sourcing)

 No. of  rolls

   -

 1314

    7000

 

 

 

 

 

Preparation of Digital image and converting the same into analog images in microfilm using Archive Writer as per targets. (By out-sourcing)

 No. of pages

     -

3,09,414

  2,50,000

-

-

 

c) Library Books

To enrich the NAI Library by acquisition of books through

purchase as recommended by BAC

Timely holding BAC Meeting and purchase & processing of Books/Periodicals.

No. of Books /periodicals

       765

      1800

    1000

 

 

3. Implementation of Public Records Act 1993 and Public Records Rule 1997

 

 

 

 

Implementation of Public Records Act & Public Records Rule by various Ministries/Offices/PSUs etc.

Receipt of information/data as per Circulars issued to various Ministries of Government of India for seeking information on the action taken by them & their attached/ subordinate offices, PSUs & statutory bodies.

 

 

 

 

 

 

Timely issue of circulars and receipt of information from no. of Ministries/Deptts/

PSUs etc.

48

           94

   90

 

 

4.  Conservation and Repair of Records at NAI

 

Repair of Sheets

(By NAI staff)

 

No. of sheets

1,03,696 

 1,00,000

    95,000

-

-

 

 

Conservation/Preservation of Public Records.

(By out-sourcing)

No. of pages

started w.e.f. April 2010

1, 99,241

 

 

 2,50,000

-

-

 

 

 

 

 

Repair and Binding of Library material or rare and important books and publications

(By out-sourcing)

No. of pages

started w.e.f. April 2010

   1,73,863

    2,00,000

-

-

5. Preparation of Reference Media of Records

Preparation of Reference Media of  Public Records.

 Subject listing of Public Records as per targets

No. of Files

Started from May 2010

    1,49,585

     1,50,000

-

-

6. Research & Reference & Access to Scholars

 

 

 

 

 

 

1) No. of research scholars likely to be enrolled.

2). No. of visits likely to be made.

3) No. of requisition slips likely to be attended.

Enrollment/Registration of No. of Scholars from India and Abroad for  providing them various research facilities.

 

No. Scholars enrolled/registered.

 1)  798

 

 

 

2)  5001

 

 

 

3) 38,299

 1)  811

 

 

 

2)  4,869

 

 

 

3)  44,865

1)  600

 

 

 

2) 3,600

 

 

 

3) 33,600

 

 

7.Training in the Archives and Record Management

 

 

 

 

 

 

 

Imparting timely Diploma/Short Term Courses as per schedule for creating a work force of trained professionals in various disciplines of Archival Administration, Record Management, Conservation etc.

 

Workshops-

No. of Trainees in

1. Diploma Course

 

 

2. Short-term Course

 

 

 

3. Workshops

1)  17

 

 

 

2)  8

 

 

 

3)  3

 1)  24

 

 

 

2)  124

 

 

 

  3)  4

 1)   30

 

 

 

 2)  150

 

 

 

 3)  4

 

 

 8. Out-Reach Programmes

 

 

 

 

Organizing Exhibitions/Seminars/Lectures etc. at regular intervals to create the archival awareness among people

 

 

No. of -1.Exhibitions

 

 

2. Lectures/ Seminars etc.

     1)    -

 

 

    2)   2

1)    10

 

 

2)       15

 

1)       8

 

 

2)       12

 

 

9. Financial Assistance for Preservation of Manuscripts/ Rare Books

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. NGOs-

Organizing of Grants Committee Meeting to be held and disbursement of the amount recommended by the Committee to be released to the recommended Institutions.

    

       Rs. in lakhs

    

     19.26

 

     19.60

 

      20,00,000

 

 

2.  State/ U.T. Archival Repositories, Government Libraries Museums-

Organizing of Grants Committee Meeting to be held and disbursement of the amount recommended by the Committee to be released to the recommended Institutions.

      Rs. in lakhs

     39.86

 

 

 

 

 

 

 

     32.45

   45,00,000

 

 

10. Preparation of Draft the RFD

 

 

 

Timely submission of the final draft

On time submission

Date

-

-

3.5.2011

-

-

Timely submission of Results(quarterly)

On time submission

-do-

-

-

30.9.2011

-

-

-

-

7.10.2011

-

-

 

 

14.10.2011

 

 

Result-Framework Document (RFD)

NAI Record Centres/Regional office

Section- 3

Table 2: Trend Value for Success Indicators

 

Objective

Actions

Success Indicator

Unit

Actual Value

for

FY 07/08

 

Actual Value for

FY 08/09

Target Value

for

FY 09/10

Projected

Value

for

FY 10/11

Projected Value

for

FY 11/12

I.                     I. NAI Record Centre, Bhubaneswar-

II.                   1. Appraisal and Transfer of Public Records from Ministries/Deptts/ Offices

 

 

2. Acquisition/ Accession and Arrangement of Records/ Private Papers/ s

 

3. Conservation and Repair of Records (By out-sourcing)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

 

 

 

 

 

-

 

 

 

 

 

 

 

 

1. Appraisal and Transfer of Public Records and Private papers.

The records of various Ministries/Deptts/Offices are appraised and the records of historical and administrative importance are transferred to Record Centres for Scientific preservation of these materials for  use of Research Scholars for research/ reference purposes

 

 

 

 

 

-

 

2. a) Acquisition/

Accession of Public and Private Records at NAI

The valuable documentary heritage of the nation is received from various Ministries/Deptt/ Offices in Record Centre for safe custody/ Scientific preservation for use of Research Scholars for research & reference purposes

 

 

 

 

 

 

 

 

Conservation & Repair of records by INTACH, Bhubaneswar

Scientific preservation of records by latest techniques to save them for posterity and research purposes.

 

 

 

 

 

 

 

 

 

 

Mapping of key Stakeholders (Power and Stake) in the context of Ministry of Culture (MOC) - National Archives of India-

S.No.

Name of stakeholder

Core Agenda of the Stakeholder( in order of priority)

Power

Stakes

List strategies for dealing with them

 

 

 

How can stakeholder help MOC

How can stakeholder block MOC

What would stakeholders want from MOC

What do MOC want from the

stakeholders

 

1

2

3

4

5

6

7

8

1.

Record Creating Agencies

Comprehensive Records Management

Implementation of Public Records Act 1993 (PRA) & Public Record Rules-1997 (PRR)

By non-implementation of PRA & PRR

 

Expertise consultancy and monitoring mechanism.

Timely appraisal and transfer of non-current records from  Record Creating Agencies to the NAI

To give more Autonomy to NAI as a Cultural Institution to implement its programme and policies or to make it an Autonomous Body under Ministry of Culture.

2.

Users of Archives

Access to Archives

Conscious use of Archival material

 By damaging the archival material.

· Timely supply of information/archival materials/copies etc.

· Ambient consultations on environment.

· No restrictions (viz. security, classification etc.)

Proper and secure handling of Records