1. A. Setting up organised Departmental Records Room-Whether your organisation
has set up an organised
Records Room, and if so, is the space sufficient?
B. Nomination of Records Officers.- Whether your organization has nominated
an officer as Departmental Records
Officer, and if not, give reasons?
C. Training of Records Officer and Staff:
(i) Whether Departmental Records Officer has received
training in Records Management?
(ii) Whether the junior staff working in the Departmental
Records Room are trained in various aspects of
(iii) If not, are you willing to avail training
facilities existing at National Archives of India.
D. I. Sharing of space for housing semi-current records at National
Archives/Archives of the Union Territory:-
(i) Whether your organisation is willing to share
space at National Archives, New Delhi and its Records Centres
at Jaipur, Pondicherry
and Bhubaneswar and Regional Office at Bhopal ?
(ii) If Yes, please state bulk of records proposed
to be transferred.
II. (i) Whether your organisation is willing to share space at the Archives
of the Union Territory ?
(ii) If yes, please state the bulk of records proposed
to be transferred.
2. Periodical recording, reviewing and weeding out of semi-current records:
(i) Whether your organisation has taken steps
for recording, reviewing and weeding out of ephemeral records?
(ii) Indicate the total number of records recorded,
reviewed and weeded out during the period under report.
3. Appraisal of Non-Current records:
(i) Whether your organisation has initiated action
to get non-current records appraised in consultation with
(ii) State the total bulk of records awaiting
4. Compilation/Revision of Retention Schedule of Records:
(i) Whether your organisation has compiled Record
Retention Schedule of substantive functions in consultation
with National Archives
and if not what action do you propose to take?
(ii) Has your organisation taken steps to revise
the above schedule after five years?
5. Periodical review of classified records:
(i) Whether your organisation has de-classified
the classified records during the period under report?
(ii) If not, state reasons ?
6. Compilation of Annual Indices to Records:
(i) Whether your organisation has compiled annual
(ii) State inclusive years with the name of the
7. Compilation of Organisational history: Has your organisation compiled
organisational history reflecting various
functions along with the date of their creation
and if so furnish a copy to National Archives.
8. Records of Defunct Bodies
(i) Whether your organisation has got records
of defunct bodies, give details ?
(ii) If yes, what action have you initiated for their
transfer to National Archives?